Current Job Openings

Who We Are:

At Estate Planning Solutions Law Firm, Prof. LLC, our legal team has substantial experience planning for families, businesses, farms, and high net worth estates.    Our legal team regularly develops and implements customized estate plans for clients and their families with the goal of facilitating the wealth transfer process while maintaining family harmony and minimizing the family’s overall tax burden.   We are known for our expert legal advice and the responsive, empathetic and non-intimidating service we provide to our clients.

We understand that we can’t give our clients the best service without first investing in our employees.  At Estate Planning Solutions Law Firm, you’ll find inspirational leadership, thorough on the job training, flexible work schedule options, competitive pay, a great benefits package, and a collaborative and friendly culture.  We can’t wait to meet you!

Front Desk Administrator  

Position Summary

The Front Desk Administrator helps manage our reception area, and serves as one of the first points of contact for every client who walks through our doors.  They own key administrative processes including client follow-up, scheduling coordination, and office operations. This role ensures seamless communication and efficient workflow between clients and our internal teams.

Key Responsibilities

Client Experience & Reception

• Greet clients and visitors and ensure a welcoming office experience
• Collect and upload client intake forms, ID’s, and photos

Call Management & Scheduling 

• Answer, screen, and route incoming calls
• Schedule new client (NEP) and review appointments
• Send calendar invites, and manage confirmations
• Transfer files to internal teams 

Client Processing & Coordination

• Conduct client reminder calls and appointment confirmations 
• Manage client check-out procedures 
• Coordinate signing appointments and logistics 
• Maintain accurate client records in internal systems 
• Assist with retainers, payments, and trust-related requests 

Operational Administration

• Prepare meeting agendas and document meeting notes 
• Assign meeting rooms and manage daily office logistics 
• Maintain front office cleanliness and organization standards 

Office & Vendor Coordination

• Manage office supply inventory for front office areas 
• Coordinate vendors for office services and supplies 
• Assist with food pickup and office event logistics 

Qualifications

• Associates or Bachelors degree in business, management or related field
• 2–4 years of administrative or operations experience 
• Strong communication, interpersonal and organizational skills
• Ability to manage multiple priorities in a fast-paced environment 
• Excellent written and verbal communication skills